RWB International is not a business, but a non-profit club for like minded sim-racers.

All information collected relates directly to your participation in club events, making use of our game servers which record session results, logging into our website using steam and/or joining our discord server.  In order to participate in club races, this information is essential for us to provide race results / standings and accept bookings into our races.  

 

 


 

 

RWB International's privacy notice.

We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This privacy notice is provided in a layered format, so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.

1. IMPORTANT INFORMATION AND WHO WE ARE
2. THE DATA WE COLLECT ABOUT YOU
3. HOW IS YOUR PERSONAL DATA COLLECTED
4. HOW WE USE YOUR PERSONAL DATA
5. DISCLOSURES OF YOUR PERSONAL DATA
6. DATA SECURITY
7. DATA RETENTION
8. YOUR LEGAL RIGHTS
9. GLOSSARY



1. Important information and who we are


Purpose of this privacy notice

This privacy notice aims to give you information on how we collect and processes your personal data through your use of this website, including any data you may provide through this website when you sign up or purchase a product or service.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.


You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.


2. The data we collect about youBack to Top


Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed in such a way that no individuals can be identified from those data (whether directly or indirectly) by means or by any person. (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:


We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect any Special Categories of Personal Data about you (such as, but not limited to, details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.


The following is a sample (with comments) of account data being collected, not including race results



"record": "Internal ID",
"created": "Creation Date",
"steamid": "Steam ID used to recognise you in result files",
"steamname": "Public display name from steam",
"profilelink": "http://www.steamcommunity.com/profiles/{yourid}",
"avatarsmall": "http://www.steamcommunity.com/..../{youravatarimage}",
"avatarmedium": "http://www.steamcommunity.com/..../{youravatarimage}",
"avatarfull": "http://www.steamcommunity.com/..../{youravatarimage}",
"realname": "Not provided or Your disclosed name on steam",
"
id": "Your discord ID for Actions such as adding roles and sending notifications",
"accesstoken": "Discord Token for Actions such as adding roles and sending notifications",
"username": "Discord Name",
"avatar": "Discord Avatar Image Link",
"discriminator": "Discord Discriminator (#1234)",
"rwbmember": "Yes or No",
"timezone": "Europe\/London",
"locale": "GB",
"raceroom_id": Your Raceroom ID (454555),
"acc_firstname": Custom Entry,
"acc_surname": Custom Entry,
"acc_initials": Custom Entry,
"cup_category": Custom Entry,
"rf2_ingame": Custom Entry,
"dmnotify": "1 - if you want notifications"


 

 

3. How is your personal data collected?Back to Top


We use different methods to collect data from and about you including through:



4. How we use your personal dataBack to Top


We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:


Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us via rwbracing@gmail.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To register you for events (a) Identity
(b) Contact
Required in order to sign up for events
To administer and protect our club and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity
(b) Contact
(c) Technical
(a) Necessary for our legitimate interests (for running our non-profit club, provision of administration and IT services)
(b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements (our own events) to you and measure or understand the effectiveness of the advertising we serve to you (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Technical
Necessary for our legitimate interests (to study how users use our products/services, to develop them, to grow our club )
To use data analytics to improve our website, products/services and experiences (a) Technical
(b) Usage
Necessary for our legitimate interests (to keep our website updated and relevant, to develop our club activities)

Linking Discord 

When linking discord to our website, we check to see if our discord server ID exists in the servers you belong to, at no point do we identify, make visible, store or record any other servers you may be on, other than RWB International discord server, to ensure you are part of our community, a requirement to participate in club activities.

We use this discord link to assign you specific roles within our discord server, when booking for events, so you can see any relevant information within our discord server, relating to said events.


Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. We only use cookies to maintain your session on our website.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.


5. Disclosures of your personal dataBack to Top


We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.


6. Data securityBack to Top


We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way


7. Data retentionBack to Top


How long will you use my personal data for?

We retain your personal data for as long as necessary to fulfil the purposes we collected it for.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.


8. Your legal rightsBack to Top


Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:


If you wish to exercise any of the rights set out above, please contact us via rwbracing@gmail.com.

No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.


9. GlossaryBack to Top


LAWFUL BASIS


Legitimate Interest means the interest of our club in conducting and managing our club to enable us to give you the best service and the best and most secure experience. We do not use your personal data for activities where our interests are overridden by the impact on you.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

THIRD PARTIES


External Third Parties Service providers acting as processors based in the UK and Ireland, who provide IT and services.


YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services or experiences to you. We will advise you if this is the case at the time you withdraw your consent.



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